Privacy Policy

This Privacy Policy complies with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

Ada Intelligence is a conference organising company which aims to promote the advancements of research, science, technology, and climate. We are committed to protecting and using your personal data…

This Privacy Policy explains the types of personal information we collect, how we use that information, who we share it with, how we protect that information, and your legal rights in relation to your information.

By subscribing to our services, visiting our site, registering for one of our events or otherwise interacting with us, we will process your personal data in accordance with this Privacy Policy and applicable data protection and privacy laws.

The type of personal information we collect

We currently collect and process the following information:

  • Basic personal details - such as name, title and date of birth;

  • Contact details - such as home address, telephone number, and email address;

  • Educational, nationality, and professional information;

  • Usernames and passwords

  • Payment information, such as credit or debit card number or bank account details

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • Signing up to our newsletter

  • Registration fees

  • Managing accommodations and flights

  • Abstract submissions

We use the information that you have given us in order to organise, communicate, and promote the conference.

We may share this information with the general public and for reviewing abstracts,

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting info@adainnovate.com

(b) We have a contractual obligation.

(c) We have a legal obligation.

(d) We have a vital interest.

(e) We need it to perform a public task.

(f) We have a legitimate interest.

Conference photographs

Photographs of the conference may be taken in order to promote the event and Ada Innovate on the basis of legitimate interest. If you do not wish for an identifiable image of you to be shared, please email us at info@adainnovate.com.

How we store your personal information

Your information is securely stored.

Where you have not participated, attended or registered to attend or participate in one of our events, or otherwise engaged with us in four years, we will delete your data, unless we have an obligation to retain it for longer (for example for taxation purposes). We will then dispose your information by deleting the information from our records.

Your data protection rights

Under data protection law, you have rights including:

·       Your right of access - You have the right to ask us for copies of your personal information.

·       Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

·       Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

·       Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

·       Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

·       Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at info@adainnovate.com if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at [Insert your organisation’s contact details for data protection queries].

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk